Camp One Way -- Reservation Policies

Reservation and Cancellation Policies

Unlike some retreat centers, Camp One Way does not host multiple groups simultaneously. Once a retreat date is reserved, we turn away all other inquiries for those dates. If a group cancels their event on short notice, it is often impossible for us to put another event or group into that time, and a facility meant to be used for God’s glory sits idle.

Because we wish to be good stewards of the facilities God has entrusted to us, therefore, using them to the maximum benefit, we have the following reservation and cancellation policies:

THERE IS NO RESERVATION WITHOUT A RESERVATION DEPOSIT. This deposit is normally figured at 20% of the anticipated costs for the event, based on the number of participants expected and the rate in the contract. If two groups are interested in the same date, whichever gets their deposit to us first has the reservation.
The first $100 of the reservation deposit is NON-REFUNDABLE.
If an event is cancelled less than three months before its scheduled date, the entire reservation deposit is non-refundable.
If an event is cancelled less than one month before its scheduled date, the guest group is obligated to pay 50% of the anticipated costs based on the number of participants expected at the time the contract was completed. This 50% includes the non-refundable reservation deposit.
If an event is cancelled less than two weeks before its scheduled date, the guest group is obligated to pay 90% of the anticipated costs based on the number of participants expected at the time the contract was completed. This 90% includes the non-refundable reservation deposit.
If an event is cancelled due to weather conditions making it unwise to travel to Camp One Way, the reservation deposit will be refunded and there is no further obligation to Camp One Way.
Final billing for an event is based on the number of participants reported to us in the two-week report. The guest group is obligated for a minimum of 90% of the number furnished on that report, or an absolute minimum of 20 participants for weekend events. Final payment, less the reservation deposit, is due at the time of the event.